Slash Office Supply Costs With Simple Tricks

August 9, 2011

Little Expenses Add Up

Office supply costs can be insidious - they creep up without warning and the next thing you know, you're sending out memos asking everyone to please use supplies sparingly.

Well, there's a better way to cut costs. Start by opening your desk drawer. Chances are, you see scads of pens, pencils, paper pads, yellow sticky pads, paper clips, and more. Multiply this stuff by the items found in the desks of everyone at your company. You're looking at a lot of wasted dollars!

Start thinking about those overflowing desks as overstocked inventory.



A Three-step Remedy 

1. Name a supply clerk to oversee the supply cabinet.

2. Institute a requisition system where the supply clerk fills the order that day or orders the supplies.

3. Arrange for the supply clerk to fill outstanding orders on a regular basis, such as once a month.

You'll quickly see results, saving as much as 30 percent on what you currently spend on supplies. You'll also find your supply cabinet neater and you'll be less likely to run out of items unexpectedly because the person who took the last one didn't tell anyone.

Now, how do you retrieve the supplies that are hiding out in employees' desks? Call an Amnesty Day and refill supply cabinets with excess supplies that are turned in.

More Cost-Cutting Ideas

Boosting profits doesn't have to be a long-term ordeal. Take a look around the office and you'll probably find ways to save dollars right away. Some examples:

Encourage staff to re-use items such as diskettes, binders, and scrap paper. 
   
Standardize forms and templates used by every department and branch office. 
Estimate the cost of big copying jobs and compare with outsourcing.
Use the same paper for your fax and copy machines.
    
Move copiers and fax machines to more convenient locations in the office.
Substitute generic for brand name products.
   
Shut down computers and put copiers on "suspend" mode after hours. 

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